Getting Started with Document Backup and Recovery

Posted on February 13, 2023

Document ManagementDon’t be caught with your document pants down! If disaster strikes, your business or organization could be in a world of trouble if critical documents are lost, stolen, or destroyed.

Getting started with document backup and recovery for businesses might seem daunting, but it doesn’t have to be. Having a reliable system in place for document backup and recovery can help to protect your organization from data loss, accidental deletion, ransomware attacks, and other disasters.

Why Do You Need a Document Backup and Disaster Recovery Plan?

Sure, your business could get along without a document backup and disaster recovery plan...but you’ll probably regret it. Why take the risk? A document backup and disaster recovery plan is essential to ensure that critical documents and data will be protected from loss or damage due to any type of disaster, such as a fire, flood, cyberattack, hardware failure, or natural disaster.

The right plan helps businesses prepare for potential disasters by having a system in place to back up and restore lost files quickly and efficiently with minimal disruption. Having a document backup and disaster recovery plan can also help your business or organization remain compliant with industry regulations, protect customer data privacy, mitigate financial losses, and maintain the continuity of operations.

So what are you waiting for?

What Is a Document Management System and How Can It Help with Document Backup and Recovery?

A document management system (DMS) is a technology used to store, manage, and track electronic documents and images of paper-based information captured through the use of a document scanner. A DMS can be used to back up, store and organize digital documents so that they can be easily located and retrieved. It helps to ensure that all versions of documents are securely stored and protected from data loss.

With a DMS, businesses can easily keep track of changes made to documents over time and create backups whenever necessary. The system also allows users to set up access controls so that only authorized personnel can view or edit certain documents. Additionally, it provides an extra layer of security by encrypting each document in order to protect against data theft or malicious attacks. Furthermore, the document management system allows administrators to quickly restore lost or damaged files with just a few clicks.

Tips to Get Started with Document Backup and Recovery

Getting started with document backup and recovery can be an intimidating process, especially if you are new to the concept. But don’t worry - by following the simple steps laid out below, you’ll be able to quickly and easily protect your important documents and ensure their recovery in case of an emergency.

1. Identify Your Backup Needs:

The first step in getting started with document backup and recovery is to identify your specific needs. What type of documents do you need to back up? How often do you need to back them up? What type of collaborative tools will be required? Answering these questions will help you determine what kind of document management system is best for your business.

2. Choose a Document Management System:

Once you’ve identified your backup needs, it’s time to choose a document management system that meets them. Look for solutions that offer features like automated backups, versioning control, data encryption, user access control, and scalability options.

RJ Young’s document management systems offer a suite of powerful tools to help companies of all sizes—from small businesses to enterprises—increase efficiency and stay ahead of the competition. We collaborate with dependable enterprise content management vendors, like DocuWare, in order to offer our clients the most reliable tools to coordinate and structure their businesses. DocuWare provides cloud document handling and workflow automation software that lets you digitize, safeguard, and protect business documents.

3. Set Up Your Backup Schedule:

Once you’ve chosen a document management system, it’s time to set up your backup schedule. Determine when backups should occur (daily, weekly, monthly) and which documents should be backed up at each interval. Consider whether certain files or folders should receive more frequent backups than others—this could include customer databases or financial records that require extra protection due to their sensitivity or importance to the company.

4. Monitor Your Backups:

It’s also important to monitor your backups regularly to make sure they are running correctly as scheduled and that all necessary files are being backed up properly. This can help ensure that any problems are caught quickly before they become major issues down the line. (RJ Young can help with this monitoring and administration.)

By following these tips, you can get started with document backup and recovery quickly and easily with the right document management system in place for your business.

Looking for Reliable, Automated Document Backup to Keep Your Files Safe and Secure?

RJ Young’s document management systems provide the ultimate solution for document backup and recovery. Our systems provide secure storage, fast access, and automated backups, so you can rest assured that your documents are safe and accessible. With our document backup and recovery, you have peace of mind knowing that all your files and documents are secure, organized, and ready for retrieval at any time. With RJ Young’s document management systems, your documents are always secure and available to you.


Secure your documents with RJ Young’s document backup and recovery solutions. With our document management systems, you can be sure that your vital documents are safe, secure, and easy to access. Contact us today at 800-347-1955 to speak to one of our document management experts.

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