Ask These Questions Before Leasing a Business Copier

Posted on March 14, 2022

Leasing Printers CopiersOffice equipment like copiers and printers always come in handy.

These units are used constantly, and always generate some type of value for your business. Additionally, leasing options provide even more value – letting you try out your multifunction device of choice before you buy. It makes good business sense.

But even then, it’s important to know exactly what you’re leasing. Which features are most important? How do you know if this is a good long-term investment? What if you find something better later on?

These are a few of the important questions to ask when you’re adding a printer, copier, or other pieces of equipment to your setup.

What Features Should Your Printer or Copier Come With?

Finding the right copier or printer requires you to closely consider the precise functions you’ll need.

It depends on many factors, such as your business goals. If scalability is in your future, you may want office equipment with advanced connectivity options. You could also opt for devices that are geared toward where you aim to be, rather than where you are right now.

For example, if your business is expecting to grow, consider picking printers with higher volumes than what you currently use – or look for features like Scan and Send which can help optimize the value your business technology generates by saving you money.

You should also consider paper size, wide-format options, security features, energy efficiency, and servicing packages. Listing out the perfect balance of features for your current and future business needs makes it much easier to find a winning product.

What Wins the Eternal Lease vs. Buy Debate?

The lease vs. buy debate can be summed up by stating that certainty is more costly than temporary choices.

If you commit to purchasing a piece of equipment, even if it seems like the perfect solution at the time, you’re locked in even if the equipment fails or the expectations you had changed.

Leasing is a proven way to protect your investment, allowing you to make a short-term and temporary commitment that can be adjusted for the changing needs of your business.

How Do You Choose the Right Leasing Terms and Partner?

Leasing can take some of the pressure off selecting office equipment by taking purchasing out of the equation – but even these decisions must be considered carefully.

Getting the right terms for your lease can also help you gain more value from this transaction. Bringing any piece of business technology into the workplace is about more than just paying a price to do a few jobs. It’s about an ongoing relationship with a device, support staff, and a learning process to get the most out of your investment over time.

Why Does In-House Leasing Improve the Process?

While business owners know all about networking and working with a large number of partners, there’s no denying it’s nice to keep your circle small when possible. This is where the in-house lease comes in handy.

This is also because great people and great companies may not always mesh well to solve problems. It’s like how sales and marketing could be stellar separately, but struggle to come together sometimes. When you get your product and lease from under the same roof, you eliminate the possibility of these problems altogether.

We can also provide a single billing point for all your office equipment, managing the administration of each through one collective solution.

Is the Lease Flexible for the Unpredictable Business World?

If there’s anything that the past two years have taught business owners, it’s that it pays to expect the unexpected. There are many variables you have to consider, even if you sign what seems to be the perfect leasing deal today.

What happens if you need to move the equipment to a new department, or new facility, and reconfigure accordingly? What if you need to terminate the lease before the end of its term? What if you want to renew early, or even upgrade to a better version? It’s always important to discuss these options with your lease provider.

Are You Guaranteed Long-Term Value from Your Lease and Product?

Arguably the most important aspect of leasing a product is knowing whether there’s a guarantee attached to the deal. Our Make It Right Guarantee covers the hardware, the service, the billing, and more – no matter what’s going on, we’re committed to correcting the problem right away.

When you’re adding a piece of office equipment or business technology to your environment, it’s about making sure it empowers you and your team. When you’re ready to get a quality product and a leasing deal customized to your unique needs, call on us.

RJ Young is prepared to offer you convenient in-house leasing options to help you get the best office technology for your needs. You’ll enjoy convenient billing at a comfortable payment plan, plus reliable support to help your investment create constant value – reach out today to get started.

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